Overview
If you are trying to create an expense, bill, or vendor credit that spans multiple properties on a portfolio, you can now create bulk allocations for the amount.
The Steps
We won't go over how to create a bill, expense, or credit here and will fast forward to the steps needed for creating the bulk allocations. If you need instruction on how to create an expense, bill, or vendor credit, read the following articles:
Once you start the flow for creating an expense, bill, or vendor credit, you can follow the instructions below. While we'll be using a New Expense as an example, this applies to New Bills, and New Vendor Credits.
Once you fill out the required information for a new expense, bill, or vendor credit, click the + Add Line button. Then select the "Advanced Allocation: Add Portfolio > Properties Allocation" option.
On the new line created, click the empty Portfolio field. Then, select a portfolio from the dropdown list. (You must have a portfolio created in order to use this feature. To learn how to create a portfolio, read Create and Manage Portfolios).
Adding a portfolio will add all the properties in the portfolio to the new expense, bill, or vendor credit. You have the option to choose which properties you want to bulk allocate.
Next, select the Category of the expense, bill, or vendor credit. This is most likely going to be a category under expenses.
Next, select the Allocation Method. You have the following options:
Allocate Evenly - This option lets you evenly allocate a single amount to multiple properties in the portfolio.
Fixed Amount - This option allows you to set the same fixed amount for all your properties in the portfolio.
Allocate Manually - This option lets you manually enter the amounts in each property in the portfolio.
After selecting the Allocation Method, you must choose a Rounding method. The default will be set to Nearest Hundredth. It is suggested to leave it on Nearest Hundredth. If need be, you can select the Nearest Tenth or Nearest Whole Number.
Now, we need to enter the amount into the Amount field. By doing so, you'll see how the amount is allocated to all your properties in the portfolio that you selected.
If you need to add additional properties or portfolios to expense, bill, or vendor credit, click the + Add Line button again. Otherwise, click Save & Convert to finish. (Clicking Save & Convert will convert the bulk allocation item into multiple line items. More information at the end of this tutorial.)
After saving, you'll get a confirmation window.
That's it. If you check the expense, you'll notice that each of the properties is its own line item now. You will not be able to adjust the line items in bulk anymore. If you need to edit the items in bulk, it's suggested to delete the expense, bill, or vendor credit and redo them.
