Overview
If you received a single payment that is meant for multiple leases, you will need to divide the payment into multiple lease payments and then make a single bank deposit for those. This is useful, for instance, if you receive something like a Section 8 payment that is meant for multiple leases, and you need to record the payments for each lease.
The Steps
Step 1 - Receive payment for each of the leases that the single payment is associated with
First, you would calculate the split of the check between all the leases associated with the single payment.
Next, you would proceed to receive payment on each lease using the Receive Payment option. You can start the process by going to + Create New > Receive Payment.
It's very important to note that you should not select the option to Automatically Deposit Funds for these payments.
You will notice that these payments you entered will appear as undeposited. That's fine because we will be creating a deposit for this in the next step.
Once you have entered all your payments, move on to Step 2 below.
Step 2 - Record the bank deposit
To record the bank deposit for the single check payment, click + Create New at the top left corner and click Bank Deposit under the Other Transactions section.
On the Bank Deposit window, select the Deposit Account (Bank Account) that the check is being deposited into. Enter the Transfer Date for when the check was deposited.
Then under the Deposit Details section, select the payments that make up the deposit from the single check payment. (You can also select other payments if the tenant's check was included with other checks).
Click Save to finish.
That's it. The single payment will show in each of the individual leases as separate payments, and the deposit report will show a single deposit for all those payments.