Overview
DoorLoop provides many default accounts, but you may need to create more for your specific accounting situation. For example, you might charge for a unique revenue account, have different expense types, or collect a lease deposit that we don’t have by default. You may also want to create specific mortgage liability or asset accounts. Review this article to learn more about the Chart of Accounts.
The Steps
Add a New Account to Your Chart of Accounts
To add a new account to your chart of accounts, click Accounting on the main menu and then click Chart of Accounts.
On the Chart of Accounts page, click the + New Account button at the top right corner.
You'll now be on the New Account window. Select the appropriate account type in the Type dropdown menu. Then, enter a name you want to use for the account in the Account Name field and add an optional description for your reference.
The Active Account toggle is on by default, and you can toggle on This is a sub-account only if you want to organize this new account under another Parent Account. (You can learn more about sub-accounts in the sub-accounts section below.)
If you need to add this chart of account category for use with lease charges, click Lease Options in the left-side menu. You'll have several options here:
If this is a revenue account you need to use for lease charges or an expense account you need to use for lease credits, toggle on Use this account for Lease Charges.
If this is a liability account you need to use for lease deposits, also toggle on Use this account for Lease Deposits.
Click Save to finish creating the account.
Edit an Existing Account on Your Chart of Accounts
To edit an existing account on your chart of accounts, click Accounting on the main menu and then click Chart of Accounts.
Find the account you need to edit, click on the 3 dots on the right side of the account line, and choose Edit. (Note that you cannot edit system-critical default accounts.)
Once on the Edit Account window, edit any of the fields you need to change.
If you need to add this chart of account category for use with lease charges, click Lease Options in the left-side menu. You'll have several options here:
If this is a revenue account you need to use for lease charges or an expense account you need to use for lease credits, toggle on Use this account for Lease Charges.
If this is a liability account you need to use for lease deposits, also toggle on Use this account for Lease Deposits.
Click Save to finish editing the account.
Create Sub-Accounts
You can create sub-accounts in your DoorLoop chart of accounts to break down your expenses, revenue, and other account types into greater detail. For example, you might divide your utilities expense account into electric, gas, and water sub-accounts, or make storage or parking rent a sub-account of the main rent revenue account. This helps keep your chart of accounts and reports organized the way you want.
Note that parent accounts are still full accounts with their own balances and transactions.
Create a new Sub-account
Follow the steps above to create a new account, but make sure that you follow the instructions for This is a sub-account on Step 4.
Change an existing account into a Sub-account
Follow the steps above to edit an existing account, but for Step 3 make sure that you toggle on This is a sub-account and pick the appropriate Parent Account.
What Sub-accounts look like in your Chart of Accounts and reports
In your Chart of Accounts, notice that the sub-accounts appear grouped with and below their parent account, slightly indented:
In this sample Profit and Loss report, you’ll see that Repairs and Utilities expenses break down into further sub-account categories, but remain grouped together:
If you were to minimize the parent accounts so the sub-accounts didn’t show, the sub-account totals add to the parent account total to show as one lump sum:
