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Set Up Prorated Rent When Creating a Lease

Calculate and configure prorated rent in DoorLoop for mid-month move-ins or move-outs — ensures tenants are charged only for days occupied.

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Written by Samuel

Overview

Prorated rent is a term used to describe rent that is charged on a pro-rated basis, which means that it is calculated based on the number of days that a tenant occupies a rental property. This can be necessary when a tenant moves in or out of a rental property during a month that is not the first or last month of their lease. In this tutorial, we'll teach you how to account for prorated rent on a lease when a tenant does not begin on the first of the month.

The Steps

You can create a prorated rent charge while creating a new lease in DoorLoop and the process is fairly automatic. We’ll walk you through the process here. If you need a refresher on how to create a new lease, read the article on how to Create a New Lease. The most important part of this tutorial occurs when entering the lease start date and entering the rent charge start date.

  1. To set up prorated rent on a new lease, click Create New at the top of the main menu. Then under the Leasing section, click Lease.

  2. On the New Lease wizard, under the Overview step, fill out everything as normal until you get to the Start Date. Enter the Start Date as when the Tenant is actually moving in. (For instance, if the Tenant moves in on September 15, 2026 enter 09/15/2026.)

  3. Click Next to continue.

  4. Go through the New Lease wizard until you get to the Rent section. On the section that reads "When do you want to start charging rent?", change the First Rent Date to the first date that a full rent period starts. This is normally the 1st of the month, so we will set that for the 1st of the month that is coming up, in this case, it would be 10/01/2026. Then enter the amount of what a full month of rent will be.

  5. A new option will appear stating that “Your first date is different than your lease start date. Should we prorate the charges?” Click the blue Prorate Charge button.

    Once you do this, the Prorate Charges section will appear. The system will calculate the amount automatically.

  6. Click Next to continue.

  7. Go through the rest of the New Lease wizard as usual to create the lease.

You'll know if everything worked correctly when you go to the lease and see a charge for the Prorated amount and a Recurring Rent schedule that starts on the 1st of the upcoming month.

The most important steps here are setting the Start Date to the day the tenant actually moves in, and the First Rent Date to the first day a full rent period starts. DoorLoop will automatically calculate the prorated amount.

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