Overview
The Owners Statement is an integral part of your property management business. This is a report that provides a summary of financial transactions and information related to a property owner's real estate investment. This statement is typically prepared and provided by the property management company or the property manager to the property owner on a regular basis, usually monthly or quarterly.
The owner's statement serves as a clear and concise record of the property's financial performance during a specific period. It includes details on income received and expenses incurred, allowing the property owner to understand the financial health of their investment property.
DoorLoop makes it easy to generate Owner Statements and with the recent updates, configure them to your liking.
Note: Owner Statements are not available to Starter Plans. Consider upgrading to the Pro or Premium Plans to access this feature.
The Steps
Report Settings Toolbar
The owner statement report has a filter toolbar to generate custom reports based on various settings.
Period: Set the time frame you want the report to reflect.
From: This will show the beginning date of the date range.
To: This will show the end date of the date range.
Properties: Select the properties you want to run owner statements for.
Owners: Select the owners you want to run owner statements for.
Tip: An owner statement will not be generated until a property or an owner is selected, and then click Run Report.
You can also use the Filter button to further drill down the specifics of your Owner Statement. This will allow you to filter for the following:
Accounting Method: Cash or Accrual
Group By: Vender, Property, Unit, etc.
Show Rows: All Rows or Non-Zero
Type: Details & Summary, Detailed, or just Summary.
Click Run Report to generate the reports based on your filter settings.
Tip: To view the Ending Balance on the Owner Statement Transaction Details report, enable the column for Balance by clicking the 3-dots.
Download a Printable Versions of the Owner Statement
Using this option, you will download a PDF version of all the owner statements you filtered for. They'll all download as one PDF file but be separated by page. This will include both the Owner Statement and the Transaction Details (unless you filtered for one or the other).
Export the Owner Statement to Excel Format
You can also choose the export your Owner Statement in Excel format. To do this, just click on the little xls icon located at the top right of each report. This will save the Owner Statement as a *.xlsx file that you can open in your default spreadsheet app.
Email the Owner Statement Directly to the Owner
If you want to email the owner statement you generated directly to your owner, click the Email icon at the top right corner. This will send a copy of the owner statement to the owner's email that you have saved on their profile.
Note: The Owner Statement report can only be sent manually to the owner each month. There is currently no means of automatically sending the Owner Statement each month to the owner.