Overview
If you have expenses that occur on a regular schedule for the same amount each time, set up a recurring expense to automatically create these for you.
The Steps
Create Recurring Expenses
To create a recurring expense, click the + Create New button at the top left corner and then click Expense under the Other Transactions section.
On the New Expense window, complete the required fields as follows:
Select Payee - Select the Tenant, Owner, or Vendor you are paying.
Recurring Expense - Make sure this option is selected.
Start Date - Select the first date you want the recurring expense to start.
End Date - Select the date you want the recurring expense to stop.
Frequency - Select how often you want DoorLoop to create the bill.
Repeat Forever - Use the Repeat forever toggle if you want the bill to never stop. You can edit this later.
Pay From Account - Choose the bank account paying the expense.
Payment Method - Choose the payment method.
Check - Enter a check number if you already have your own checks sent outside of DoorLoop. Otherwise, select "Add to Print Queue" if you plan on printing the check out in DoorLoop. Read: Print a Check for more information.
ePay - Choose this to send a payment electronically if you have already signed up for Checkbook.io.
All other payment method choices require payment outside of DoorLoop.
Category: Select the appropriate expense account for accounting and reporting purposes.
Property: Choose the property incurring the expense.
Memo: Add an optional memo for the expense.
Amount: Enter the amount of the expense.
Click Save to finish.
Things to Consider
Creating a recurring expense is the same as creating a schedule for when this particular expense will be posted. That means that these expenses will not appear on your reports until they are posted automatically by the system on the scheduled date.
The expense Memo field appears on printed checks and vouchers. It also shows in the Memo section on the Transactions List Reports.