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Record a Tenant Payment That Was Made for Multiple Leases in Bulk

Record a single tenant payment that covers rent for multiple leases — for example, one check that pays for three separate units they rent.

Written by Samuel

Overview

It's not uncommon for a tenant to consolidate payment for multiple leases into a single check. Use the Bulk Receive Payments feature to receive the payment on each lease at once, then record a single bank deposit to match the one check.

The Steps

Step 1: Bulk Receive Payments for a Single Tenant Payment on Multiple Leases

  1. To receive payments from a single tenant on multiple leases that were paid on a single payment, click Create New at the top or the main menu. Then under the Transactions section, click Receive Payment.

  2. On the Receive Payment window, click Switch to Bulk Receive Payments.

  3. On the Bulk Receive Payments window, enter the name of the tenant in the Search Bar. This will bring up results for all the leases that they are on.

  4. Check the box for each lease the payment covers. This expands each lease to show Payment Details fields.

  5. In the Payment Details, enter the following for each lease:

    • Received From: Select the tenant the money was received from.

    • Deposit Account: Select the bank account the money will be deposited into.

    • Payment Method: Select the payment method that was used.

    • Amount Received: Enter the amount received for this lease.

  6. Click Save on each of the leases into which payment was entered.

  7. Check that each lease has the correct payment amount, then click Review at the bottom right of the Bulk Receive Payments window.

  8. On the review screen, enter the Due Date for the payments, and uncheck the box for Automatically Deposit Funds — since these payments all came from one check, you'll combine them into a single deposit in Step 2 instead of depositing each one separately.

  9. Click Submit if everything looks good.

Step 2: Record the Bank Deposit

Since all the payments came from a single check, record them as one combined deposit instead of depositing each one separately. Follow the steps in Manually Record a Bank Deposit, and when selecting which undeposited payments to include, choose all the payments you just entered for this tenant's leases so they're grouped into a single deposit matching the check.

The tenant's leases will each show their individual payment, while the deposit report shows a single deposit covering all of them.

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