Basic Lease Management
The fundamentals of creating, editing, and managing leases in DoorLoop.
By Samuel and 1 other2 authors26 articles
- Create a New LeaseSet up a new lease in DoorLoop to track rent payments, tenant charges, security deposits, and lease terms — all in one place.
- Add an Existing Lease into DoorLoopLearn how to add an existing lease into DoorLoop, including how to handle deposits already collected and historic charges.
- End a LeaseEnd a lease in DoorLoop when a tenant moves out — handle deposit refunds, withholdings, balance settlement, and move-out workflow in one place.
- Delete a LeaseWhen and how to delete a lease in DoorLoop — important caveats about preserving payment history and when to end vs. delete a lease.
- Create a PortfolioUse portfolios to group properties for reporting and filtering purposes.
- Edit a PortfolioUpdate a DoorLoop portfolio by adding or removing properties when ownership changes—available on Pro and Premium plans only.
- Delete a PortfolioDelete a portfolio in DoorLoop in a few clicks — Pro and Premium plans only. Steps to remove unused portfolios from your account.
- Set a Lease to Eviction Status (Disable Payments & Track Evictions)Mark a lease as Eviction Status in DoorLoop to disable online payments, stop recurring charges, and track the eviction process.
- Edit Lease Terms on a LeaseLearn how to edit the start date, end date, or lease type on a lease in DoorLoop.
- Edit Lease Terms on an Inactive LeaseYou can edit the terms of a lease to extend or shorten the timeframe on a lease.
- Edit the Requirement for Renters Insurance on a LeaseHow to turn on or off the requirement for renters insurance on a lease that has already been created.
- Rename a LeaseChange the name of a lease if you'd like it to appear differently in lists.
- Update Default Bank Accounts for Multiple Properties in BulkHow to update the default bank account on multiple properties at once.
- View Expired Leases That Have Rolled Over to Month-to-MonthRollover to month-to-month lets a fixed-term lease continue automatically after its end date passes, instead of expiring. Here's how to find leases currently operating this way.
- Create a Draft LeaseSimilar to creating a regular lease, a draft lease is used a placeholder for an upcoming lease that hasn't been finalized yet.
- Edit or Activate a Draft LeaseFind, edit, and activate a draft lease in DoorLoop once the tenant signs—convert it to an active lease to start tracking charges and payments.
- Delete a Draft LeaseDelete a draft lease in DoorLoop when a prospect backs out — steps to safely remove unsigned draft leases without affecting active records.
- Edit an Inactive Lease (A Lease That Has Ended)Edit ended leases in DoorLoop to correct transactions, adjust deposits, or update records — even after a lease has been marked inactive.
- Lease Expiration: What to ExpectUnderstand what DoorLoop does when a lease reaches its end date—including how expired leases are handled and options for renewal or move-out.
- View Upcoming Move-Outs (Expiring Leases)Track expiring leases and upcoming move-outs in DoorLoop — filter and sort to quickly identify which leases need renewal action.
- Move-in a Tenant on an Existing LeaseAdd a tenant to an existing multi-tenant lease in DoorLoop — for adding roommates or family members without creating a new lease.
- Move-Out a Tenant From an Existing LeaseRemove one tenant from a multi-tenant lease in DoorLoop without ending the lease for remaining tenants — step-by-step move-out process.
- Notice to VacateUnderstand and issue a Notice to Vacate in DoorLoop — covers landlord-initiated notices, lease violations, and end-of-term move-out procedures.
- Enable Access to the Tenant Portal After a Lease Ends or a Tenant Moves OutAllow tenants to access their portal to pay overdue charges after their lease ends or they move out.
- Draft Lease vs. Active LeaseUnderstand what Draft and Active leases mean in DoorLoop and when each status is used.
- Set Up Lease Risk IndicatorsTurn on risk flags for active leases and set how many rent payment issues it takes before a lease is flagged.