Overview
DoorLoop empowers you to efficiently manage your properties. Adding a new property is a swift process, designed to get you up and running in minutes. With DoorLoop, you can add a range of commercial and residential properties, from condos and single-family homes to retail stores and parking lots. Whatever you manage, we'll help you run it. You can add your current existing properties you manage, and in the future, add any new properties you may be managing.
Tip: It is recommended to create a test property and unit when starting out, so you can test various aspects of DoorLoop on your own. Most users add a new property in under 5 minutes, thanks to DoorLoop's intuitive design.
The Steps
Step 1 - How to add a new property
The quickest way to add a new property is to click the + Create New button at the top left corner and then click Property under the Rentals section.
Step 2 - Select a Property Type
On the New Property wizard, select a property type that best matches what the property is. Select whether this property is Residential or Commercial. Then, select a sub-type that best describes the property. If you are creating a property in hopes of listing it later online (residential property only), please select the correct property type. Read the descriptions carefully and select the type that best matches your property.
Click Next to continue.
Tip: If you have a mixed-type property that includes both residential and commercial units, it is suggested to create separate, identical properties, one commercial and one residential, and split the units between the two.
Step 3 - Enter the Property Address
The Property Address section is where you will enter the address of your property. As you type, the autofill option will appear where you can choose to use any of the suggested addresses. We do this to help ensure the address you entered is valid, as online rental listings will not publish with incorrect or fake addresses.
Tip: DoorLoop sorts your property list in numerical and alphabetical order. By default, your property name is the same as its address, but you can change the property name later if it helps for better organization.
Step 4 - Add the Units
After entering the property address, the next step is to add the Units for your property. You must enter a unit because units are what DoorLoop associates a lease to. (If this is a single-family home, you will be asked to enter a Property Name instead of a Unit Name.)
For each unit, enter the Unit Name, Number of Beds, Number of Baths, Size, and Listing Price, although only a Unit Name is required.
Click + Add Another Unit if there are additional units on the property you are managing. (You can also use the Duplicate icon to duplicate the unit if much of the information is the same.)
Once you have added all your units, click Next to continue.
If you don't add all your units at this point, you can always go back and add more units to the property. For information on how to do this, read the article: Add a New Unit.
What are Units?
Units are the leasable spaces within your property. This can be a home, rooms within a home, apartments, etc. DoorLoop accommodates this by allowing multiple units on one property, although only one is required.
Step 5 - Set the Bank Accounts
Each Property must have a Bank Account associated with it. Select Use Company Default Account if the property will be using your default operating account or if you don't have a bank set up for it yet. (You can read more about creating Property Bank Accounts here.)
If you already have a specific Bank Account for the property, you can select the Specify Bank Account option and choose it from the drop-down menu.
Next, select whether or not there is a separate Security Deposits Account. If you use a different account, select Yes. You’ll see a drop-down menu to select the deposit account or create a new one. If you choose No, you’ll have nothing else to do.
Click Next to move on to the next section.
Step 6 - Set Property Ownership
DoorLoop lets you specify owners for the properties you are managing. Whether you are managing your own properties or managing properties for 3rd parties, adding owners will automate your distributions and 1099 tax forms.
Assign External Owners - If you are managing a property for a 3rd party, select Assign External Owners. You'll be given the option to add one or more owners. You can either select from your list or create a New Owner. (Note that Starter accounts do not have access to adding Owners.)
Self Owned - If you own the property you are creating, simply select the option Self Owned. There will be nothing else for you to do aside from that.
Tip: Ownership % should equal to 100 if you have more than one owner. Otherwise set the Ownership to 100% is it just one owner.
Your final step is to hit Finish and you’re all done creating your new Property.
You can add additional property owners later if needed. Read this article to learn how: Add a Property Owner
You will get a pop-up confirming that your property has been created. This will also include some suggested next steps to take, such as setting up a rental application template, adding more information about your property for online listings, and also adding a new lease to the property.
Congratulations! No matter what you manage—residential, commercial, or anything in between—DoorLoop makes it fast and easy to add properties as you grow. Get set up in minutes, stay organized, and keep scaling. We’ll handle the busy work so you can focus on what’s next.
Note: If you encounter an Invalid Property - ID Note Found error, it most likely means that your User Roles access doesn't include the ability to create properties. Please contact the account holder to enable this setting for you.
Tip: If you plan on listing this property and the units on it, please read the article: Create Online Listings for Your Units. This will give you detailed instructions on what you need added to your properties and units to have them listed with our listing partners.
Note: Any unit you add to DoorLoop will be counted as an active unit, even if it is not currently being rented and is vacant. This counts toward your subscription active units and will affect your pricing.
Next Step
Add a New Lease - Once you add your properties, you can begin the process of adding leases to those units on your properties.