Overview
If you have bills or expenses that occur on a regular schedule for the same amount each time, set up a recurring transaction to automatically create these for you.
The Steps
Create Recurring Bills
Creating Bills records that you owe a vendor money. When you actually pay the vendor bill, make sure you record this bill payment in DoorLoop as well.
Note: Creating Vendor Bills is not available to Starter Plans. Consider upgrading to the Pro or Premium Plans to access this feature.
The first step to creating Recurring Bills is to click on Accounting and then click Recurring Transactions in the left-hand menu.
Click on the Create Bill button.
Complete the relevant fields as follows:
Select Vendor: Select or create the Vendor you are paying.
Reference: Use the default unique reference number, or enter your own.
Recurring Bill: Make sure this option is selected.
Start Date: Select the first date you want the recurring bill to start.
End Date: Select the date you want the recurring bill to stop. Use the Repeat forever toggle if you want the bill to never stop. You can edit this later.
Frequency: Select how often you want DoorLoop to create the bill.
Number of days until due: Set the number of days after the bill is created it should be due. For example, if you are billed on the 1st of the month and the bill is due on the 10th, enter 9 because the 10th is nine days after the 1st.
In the Line Items section:
Category: Select the appropriate expense category for accounting and reporting purposes.
Property: Choose the property incurring the recurring bill.
Memo: Add an optional memo for the recurring bill.
Amount: Enter the amount for the bill.
Add multiple bill lines by clicking on the + Add Line Item. You can remove line items by clicking on the trash can icon on the right side of each line item.
Add any additional information in the Add note section, or relevant files by using the Click here link.
Click Save when complete.
Create Recurring Expenses
To create a recurring expense, click on Accounting on the main menu and then click Recurring Transactions.
Click on the Add Expense button.
Complete the required fields as follows:
Select Payee: Select the Tenant, Owner, or Vendor you are paying.
Reference: Use the default unique reference number, or enter your own.
Recurring Expense: Make sure this option is selected.
Start Date: Select the first date you want the recurring expense to start.
End Date: Select the date you want the recurring expense to stop. Use the Repeat forever toggle if you want the bill to never stop. You can edit this later.
Frequency: Select how often you want DoorLoop to create the bill.
Pay From Account: Choose the bank account paying the expense.
Payment Method: Choose the payment method.
The Check option allows you to print the checks from DoorLoop to send to the vendor or vendors. Toggle off Print Later if you don’t want to print the checks from DoorLoop. This allows you to enter an optional check number for the check you actually send.
If you select the ePay option, you’ll be able to send a payment electronically if you already have your Checkbook.io account set up for sending payments. (Pro and Premium plans only)
Category: Select the appropriate expense account for accounting and reporting purposes.
Property: Choose the property incurring the expense.
Memo: Add an optional memo for the expense.
Amount: Enter the amount of the expense.
Click Save to finish.
Things to Consider
Creating a recurring transaction is the same as creating a schedule for when these particular transactions will be posted. That means that these bills or expenses will not appear on your reports until they are posted automatically by the system on the scheduled date.