Overview

If you have bills or expenses that occur on a regular schedule for the same amount each time, set up a recurring transaction to automatically create these for you.

  1. Recurring Bills

  2. Recurring Expenses


Recurring Bills

Creating Bills records that you owe a vendor money. When you actually pay the vendor bill, make sure you record this bill payment in DoorLoop as well.

Step 1

Click on Accounting < Recurring Bills in the left-hand menu.

Step 2

Click on the Create Bill button.

Step 3

Complete the relevant fields as follows:

  • Select Vendor: Select or create the Vendor you are paying.

  • Bill: Use the default unique reference number, or enter your own.

  • Recurring Bill: Make sure this option is selected.

  • Start Date: Select the first date you want the recurring bill to start.

  • End Date: Select the date you want the recurring bill to stop. Use the Repeat forever toggle if you want the bill to never stop. You can edit this later.

  • Frequency: Select how often you want DoorLoop to create the bill.

  • Number of days until due: Set the number of days after the bill is created it should be due. For example, if you are billed on the 1st of the month and the bill is due on the 10th, enter 9 because the 10th is nine days after the 1st.

In the Line Items section:

  • Category: Select the appropriate expense category for accounting and reporting purposes.

  • Property: Choose the property incurring the recurring bill.

  • Memo: Add an optional memo for the recurring bill.

  • Amount: Enter the amount for the bill.

Step 4

Add multiple bill lines by clicking on the + Add Line Item. You can remove line items by clicking on the trash can icon on the right side of each line item.

Step 5

Add any additional information in the Add note section, or relevant files by using the Click here link. Click Save when complete.


Recurring Expenses

Creating Expenses is the one-step process for recording property expenses.

Step 1

Click on Accounting < Recurring Bills in the left-hand menu.

Step 2

Click on the Add Expense button.

Step 3

Complete the relevant fields as follows:

  • Select Payee: Select the Tenant, Owner, or Vendor you are paying.

  • Expense: Use the default unique reference number, or enter your own.

  • Expense Date: Select the payment date of the expense.

  • Pay From Account: Choose the bank account paying the expense.

  • Payment Method: Choose the payment method.

    • (The Check payment method allows for entering an optional check number and the ability to print the check later.)

  • Category: Select the appropriate expense account for accounting and reporting purposes.

  • Property: Choose the property incurring the expense.

  • Memo: Add an optional memo for the expense.

  • Amount: Enter the amount of the expense.

FAQ

How is an expense different from a bill?

  • An expense will accomplish the same accounting end result, but all in one step, rather than the two-step create bill and pay bill process.


Where does an expense "Memo" show?

  • The expense Memo field appears on printed checks and vouchers.


Where do expense "Notes" show?

  • On Transactions List Reports, there will be a Notes column showing your expense notes.


How do I edit or delete recurring expenses or bills?

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