Overview
If you have bills that occur on a regular schedule for the same amount each time, set up a recurring bill so DoorLoop creates it for you automatically.
Creating a Bill records that you owe a vendor money. When you actually pay the vendor bill, make sure you also record the bill payment in DoorLoop.
This uses the same New Vendor Bill window as creating a one-time bill — the only difference is a handful of recurrence-specific fields.
Note: Creating Vendor Bills is not available to Starter Plans. Consider upgrading to the Pro or Premium Plans to access this feature.
AI Assistant (Paid Add-on): DoorLoop's AI Assistant can automate repetitive bookkeeping tasks. One of its features, QuickBill, helps streamline bill creation from uploaded invoices and receipts. See AI Assistant for Bills and Expense Processing for more information.
The Steps
Creating Bills records that you owe a vendor money. When you actually pay the vendor bill, make sure you record this bill payment in DoorLoop as well.
To create a recurring bill, click Create New at the top of the main menu. Then under the Transactions section, click Create Bill.
On the New Vendor Bill window, select Recurring Bill, then fill in the recurrence-specific fields:
Start Date — Select the first date you want the recurring bill to start.
End Date — Select the date you want the recurring bill to stop. (Use the Repeat Forever toggle if you want the bill to never stop. You can edit this later.)
Frequency — Select how often you want DoorLoop to create the bill.
Number of Days Until Due — Set the number of days after the bill is created that it should be due. (For example, if you're billed on the 1st of the month and the bill is due on the 10th, enter 9, since the 10th is nine days after the 1st.)
Repeat Forever — Toggle this on if you want the recurring bill to continue forever until turned off.
Complete the remaining fields in the Line Items section (Property, Unit, Category, Description, Amount) the same way as creating a one-time bill.
Click Add Line Item if you have other items that need to be billed. You can remove line items by clicking on the trash can icon on the right of each item.
Add any additional information in the Add Memo section or relevant files by using the Click Here link or dragging them into the box.
Click Save when complete.
The recurring bill is now scheduled and will post automatically according to the frequency you set.
Things to Consider
Creating a recurring bill doesn't create all of its future bills right away — it only sets up a schedule for when each bill will be posted. Each individual bill won't appear on your reports until the system automatically posts it on its scheduled date, and it won't show as paid until you've actually paid it.