Overview
A Bill, in DoorLoop, is a statement that details the amount of money owed to a vendor for goods, services, or other obligations related to the operation, maintenance, and management of a property. When you are ready to record the payment of the bill, read the article: Pay a Bill.
Note: Creating Vendor Bills is not available to Starter Plans. Consider upgrading to the Pro or Premium Plans to access this feature.
The Steps
To create a vendor bill, click on the + Create New button in the upper left corner.
Then choose Create Bill, found under Vendor Transactions.
On the New Vendor Bill window, complete the required fields as follows:
Select Vendor: Select or create the Vendor you are paying.
Reference: Use the default unique reference number, or enter your own.
One Time Bill: Make sure this option is selected, unless you actually do want to create a recurring bill for the same amount.
Bill Date: Select the date you received the bill.
Due Date: Select the date the bill is due. This is used on various reports to show how many days you have left to pay a bill, as well as overdue bills.
Property: Choose the property incurring the bill.
Unit: (Optional) Specify a unit that is incurring the bill.
Category: Select the appropriate expense category for accounting and reporting purposes.
Description: What you enter here will appear on the check vouchers that you print.
Amount: Enter the amount for the bill.
Add Memo: This will appear on the memo line of printed checks .
Add multiple bill lines by clicking on the + Add Line Item. You can remove line items by clicking on the trash can icon on the right side of each line item. The Property field will be filled in automatically for each new line item based on the initial property input.
Add any relevant files by dragging or using the Click here link.
Click Save when complete. (Or choose Save & New if you'd like to create more bills.)
Next Step
Pay a Bill - Now that you've created a bill, you need to pay the bill by recording a bill payment. Only pay the bill once the bill is being paid, either by you or the owner of the property.