Overview
The Transaction Details report is very different from the Transactions List report. While the Transactions List report shows only one entry for each transaction, the Transaction Details report shows multiple entries for each transaction, following the principle of double-entry accounting. This means the report shows the transaction and the corresponding account it affects — one account's debit will always match another account's credit. (In terms of payments, this may look like there are double payments for each entry, but that's not the case. The Transaction Details report shows the flow of money between your accounts.)
Note: The Transaction Details report provides a more detailed, accounting-level view of your data. If you're not familiar with double-entry accounting, we recommend using the standard Transactions List report instead, which is often a better place to start and can still provide the information most users need.
The Steps
To view the Transaction Details report, click Reports on the main menu. Search and click on the Transaction Details report.
The Transactions Detail report defaults to the last 7 days. To change this, click the Date Range filter and choose a new range of dates.
Tip: The Transaction Details report may look strange to those not familiar with double-entry accounting, since it looks like each transaction is shown twice. You can make more sense of the report by doing the following: click the Columns button at the top corner of the report, and then select Running Balance, Debit, and Credit. The report now shows how a transaction's debit affects another account's credit, and the flow of funds from one account to another.
Note: In the Transactions Detail report, under the Account column, if you see Undeposited Funds, this doesn't mean they are undeposited. This just means that they were initially received as undeposited funds and because of the double-entry accounting, you'll see that they get transferred to the correct account after.
The Transaction Details report gives you a full double-entry view of how funds move between your accounts.
Example of What You Can Use the Transaction Details Report For
View All Owner Distributions in One Report
Use the Transaction Details report to view all owner distributions made. Filter the report by Account Type: Owner Distributions, and filter a date range. You will now be able to see all owner distribution transactions in one view.