Overview
In DoorLoop, invoices from your vendors are called Bills — records of what you owe for property services, supplies, or repairs.
DoorLoop lets you track these until you're ready to pay them. Enter the bill details when you receive it, and when it's time to make the payment, see Pay a Bill for step-by-step instructions. This helps keep all your property expenses organized in one place.
Note: Creating Vendor Bills isn't available on Starter Plans. Consider upgrading to the Pro or Premium Plans to access this feature.
AI Assistant (Paid Add-on): DoorLoop's AI Assistant can automate repetitive bookkeeping tasks. One of its features, QuickBill, helps streamline bill creation from uploaded invoices and receipts. See AI Assistant for Bills and Expense Processing for more information.
Walkthrough Video
Create a Bill Walkthrough Video Link.
The Steps
To create a vendor bill, click Create New at the top of the main menu. Then under the Transactions section, click Create Bill.
On the New Vendor Bill window, complete the required fields as follows:
Select Vendor — Select or create the Vendor you're paying.
Reference — Use the default unique reference number, or enter your own.
One Time Bill — Make sure this option is selected, unless you actually want to create a recurring bill for the same amount.
Bill Date — Select the date you received the bill.
Due Date — Select the date the bill is due. This is used on various reports to show how many days you have left to pay a bill, as well as overdue bills.
Property — Choose the property incurring the bill.
Unit — (Optional) Specify a unit that's incurring the bill.
Category — Select the appropriate expense category for accounting and reporting purposes.
Description — What you enter here appears on the check vouchers you print.
Amount — Enter the amount for the bill.
Add Memo — This appears on the memo line of printed checks.
Add additional items by clicking Add Line Item. Remove items by clicking the trash can icon on the right side of each item. The Property field fills in automatically for each new line item based on the initial property input.
Add any relevant files by dragging or using the Click here link.
(Optional) There's a "Drop Zone" area on the right side of the New Vendor Bill window labeled AI Expense Capture. You can drag and drop invoices and receipts here to help with bill creation. See AI Assistant for Bills and Expense Processing for more information. This is only available if you're subscribed to the AI Add-on package.
Click Save when complete. (Or choose Save & New if you'd like to create more bills.)
The vendor bill is now recorded and ready to be paid when you're ready.
Next Step
Pay a Bill - Now that you've created a bill, you need to pay the bill by recording a bill payment. Only pay the bill once the bill is being paid, either by you or the owner of the property.