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Create a Bill

Create vendor bills to record accounts payable.

Samuel avatar
Written by Samuel
Updated over 2 weeks ago

Overview

Got invoices from your vendors? In DoorLoop, these are simply called 'Bills' – they're records of what you owe for property services, supplies, or repairs.

DoorLoop makes it easy to track these until you're ready to pay them. Just enter the bill details when you receive it, and when it's time to make payment, check out the 'Pay a Bill' article for simple step-by-step instructions. This helps you keep all your property expenses organized in one place, so you'll never miss a payment or lose track of what you've spent!

Note: Creating Vendor Bills is not available to Starter Plans. Consider upgrading to the Pro or Premium Plans to access this feature.

AI Assistant Enabled (Paid Add-on): Managing your books shouldn’t feel like another full-time job. That’s why DoorLoop’s AI Assistant is here—to take the grunt work off your plate so you can focus on what actually grows your business. It learns the repetitive tasks that slow you down and handles them in seconds, giving you more time back in your day. And one of its best time-saving tricks? QuickBill.

For more information about this feature, read: AI Assistant for Bills and Expense Processing

The Steps

  1. To create a vendor bill, click on the + Create New button in the upper left corner. Then choose Create Bill, found under the Vendor Transactions section.

  2. On the New Vendor Bill window, complete the required fields as follows:

    • Select Vendor: Select or create the Vendor you are paying.

    • Reference: Use the default unique reference number, or enter your own.

    • One Time Bill: Make sure this option is selected, unless you actually do want to create a recurring bill for the same amount.

    • Bill Date: Select the date you received the bill.

    • Due Date: Select the date the bill is due. This is used on various reports to show how many days you have left to pay a bill, as well as overdue bills.

    • Property: Choose the property incurring the bill.

    • Unit: (Optional) Specify a unit that is incurring the bill.

    • Category: Select the appropriate expense category for accounting and reporting purposes.

    • Description: What you enter here will appear on the check vouchers that you print.

    • Amount: Enter the amount for the bill.

    • Add Memo: This will appear on the memo line of printed checks .

  3. Add multiple bill lines by clicking on the + Add Line Item. You can remove line items by clicking on the trash can icon on the right side of each line item. The Property field will be filled in automatically for each new line item based on the initial property input.

  4. Add any relevant files by dragging or using the Click here link.

  5. (Optional) There is a new "Drop Zone" area on the right side of the New Vendor Bill window labeled "AI Expense Capture." You can drag and drop invoices and receipts to help with expense creation. For more information about this, read: AI Assistant for Bills and Expense Processing. Note that this is only available if you are subscribed to the new AI Add-on package.

  6. Click Save when complete. (Or choose Save & New if you'd like to create more bills.)


Next Step

  • Pay a Bill - Now that you've created a bill, you need to pay the bill by recording a bill payment. Only pay the bill once the bill is being paid, either by you or the owner of the property.

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