Overview
Once your management fee settings are configured, you're ready to create and pay your fees. It's recommended to create management fee bills monthly rather than tackling several months at once, to avoid accidentally creating duplicate charges.
This feature automatically suggests the previous month — for example, creating fees in February defaults to January's fees. You can adjust the dates if needed, but double-check you're not recreating fees you've already processed. Properties with management fees already generated for the selected date range are automatically hidden from the list.
Note: Management Fees are not available to Starter Plans. Consider upgrading to the Pro or Premium Plans to access this feature.
Walkthrough Video
Create and Pay Management Fees Walkthrough Video Link
Tip: When creating and paying management fee bills for the month, make sure you've entered all lease transactions for that month first — otherwise your management fees won't calculate based on accurate amounts.
Management fee bills are not created automatically each month. You must create them manually whenever you're ready to collect management fees. DoorLoop calculates the amounts for you based on your management fee settings.
The Steps
To create your management fees bill, click on the Create New button in the top of the main menu. Under the Transactions section, click Management Fees.
On the Create Management Fee Bills wizard, select the properties you want to create management fee bills for. (The time period defaults to the previous month. You can change the time period if needed, use filters to narrow the list, or manually deselect properties you don't want to bill.) Click Create Bills when finished.
You'll get a popup with the following options:
View Bills - this option opens a new tab showing a transactions list report listing the bills you just created. Here, you can click on the bills and edit them as needed.
Pay Bills - This option opens a new tab for DoorLoop’s Pay Bills wizard, with the management fee bills you just created already selected.
If you decide to Pay Bills now, continue with the Pay Bills wizard. The Pay Bills page will show the following:
If you have enough available funds for each property, the Payment Amount auto-populates — click Next to pay the bills.
If you don't have enough funds but want to record the payments anyway, toggle off Automatically Pay in the Actions column, click Edit, enter the Payment Amount manually, and click Save. Then click Next.
On the Create Payments window, you can change the Payment Date, the Payment Method, and choose whether you want to print checks later if you choose check.
Check — enter a check number if sent outside DoorLoop, or select "Add to Print Queue" to print from DoorLoop. See Print a Check.
ePay — send electronically if you've already set up Outgoing Payments.
All other payment methods require payment outside DoorLoop.
Click Finish to finalize the payment.
Note: The Payment Date is when you actually paid the bill. If you set a future date, you're telling the system that's when you'll pay it. However, if you use ePay, this does not delay the payment — it processes on the same day you click Send for the outgoing payment.
You've created and recorded payments for your monthly management fee bills. If you try to create new bills for the same month, DoorLoop won't show any potential bills by default, since you've already created them. Be careful not to override this by including already-billed properties, which could double-create your management fees.
Tip: If your management fees never actually leave your real bank account and stay in your operating account, you'll need to record a bank deposit to put those funds back into the account after they're marked as paid out.
Note: If you created management fee bills with incorrect or incomplete data, see Redo Incorrect Management Fees for how to delete and recreate them.
Next Step
Send an Outgoing Payment to a Tenant, Vendor, or Owner - If you choose ePay as the payment method, send the electronic payment to your recipient.
Print a Check - If you chose the payment method of check and chose to print later, don't forget to print your check.
Things to Consider
Record management fees after receiving revenue from your tenants and before you record owner distributions.
If you deduct your management fees from property revenue before sending the remaining income to the owner, go ahead and create the management fee bill payments right after you create the bills.
The bill payment reduces the funds available to distribute to your owner by the amount of your management fees. This way, when you record the owner distribution, you won't accidentally distribute the full revenue amount because you forgot to record your management fee bill payment.
If the owner of the property receives rent payments directly, record the management fee bill first, then record the payment after the owner pays you.
If the tenant payments go directly into the bank accounts of the property owners, you can record the management fee bill payments when the owner actually pays you for the bills you send them.